CITY OF DELAVAN

SPECIAL COMMON COUNCIL

July 20, 2009

Call to Order: Mayor Nieuwenhuis called the special meeting of the City of Delavan Common Council to order at 7:00 p.m. in the Municipal Building Council Chambers.

Roll Call: The following members were present: Mayor Nieuwenhuis, Alderman Siedelmann, O’Connor, Johnson, Kilkenny and Finley. Absent: Alderman Reddy. Also Present: City Attorney Koch, Utility Director and City Clerk Kitzman.

Public Comments: Greg Wright, 313 W Geneva Street, spoke in support of a 5 Year Memorandum of Understanding with the YMCA for recreation services. Lauren Pohn, Delavan, spoke in support of hiring someone who is committed to Delavan. Tom Polzin, 301 Spring Drive, reminded the Council of how many people were supporting Joe Peyer at the last meeting.

Mayor Nieuwenhuis indicated he received an e-mail from Alderman Reddy who has resigned her position as Alderman effective immediately. Mayor Nieuwenhuis thanked Ellen Reddy for her years of service on the Council.

Alderman Finley moved, seconded by Alderman Johnson to move several items on the agenda. The motion carried unanimously.

Mayor’s Appointment to Library Board of Trustees for a 3 year term succeeding Peggy Fleck and Wally Rouse beginning August 1, 2009 (subject to Council approval). Mayor Nieuwenhuis noted he has attempted contacts with the several people, whose names have been suggested to him to fill available seats in the Library Board. Alderman Siedelmann moved to table to the call of the chair. The motion was seconded by Alderman Finley and carried unanimously.

Consider approving Change Order on televising and grouting contract with Great Lakes TV in the amount of $16,000 plus a 10% contingency. Alderman Kilkenny indicated they have been televising and grouting sanitary sewer mains and manholes to slow the rate of infiltration and inflow. Alderman Siedelmann moved to approve the Change Order for televising and grouting contract with Great Lakes TV in the amount of $17,600 that includes a 10% contingency. The motion was seconded by Alderman Kilkenny and carried unanimously upon call of the roll.

Discussion and possible action regarding proposal of YMCA to provide the City with contract recreation services. Alderman Kilkenny noted this is a rare opportunity to enhance service delivery to Delavan by using more effective management tools. Alderman Kilkenny moved to refer the item to the General Operations Committee to look at providing alternates in our ordinance to allow the contracting of outside services in the recreation or parks area if the Council chooses to go forward. The motion was seconded by Alderman Finley.

A lengthy discussion was held on changing the ordinance to facilitate individual agendas. Mayor Nieuwenhuis asked City Attorney Koch to research if this would be a charter ordinance. After much discussion, Alderman Finley called the question. Alderman O’Connor seconded the motion. The motion to end debate carried 3-2 with Alderman Johnson and Kilkenny dissenting. The motion to refer the item to the GOC carried with Alderman Finley dissenting.

City Attorney Koch indicated he would be looking at the issue of a charter ordinance and provide information to the Council and General Operations Committee.

Adjourn: There being no further business to come before the special meeting of the Common Council, the meeting adjourned at 8:00 p.m. upon a motion by Alderman Siedelmann, seconded by Alderman Kilkenny and unanimously carried.

Susan Kitzman

City Clerk